Message Archiving

Overview

MX Logic Message Archiving helps businesses - particularly public companies and those in the healthcare, financial services, law and insurance agencies – to comply with electronic security regulations. This convenient, cost-effective managed service enables businesses to monitor, store and retrieve all inbound and outbound company emails in order to minimize the cost and risk associated with non-compliance, loss of proprietary information and inappropriate employee emails. MX Logic Message Archiving provides oversight and control over the entire email environment, and when combined with the MX Logic® Email Defense Service, is a key part of a comprehensive email security solution.

A simple matter of "who wrote what to whom" can mean major trouble for your business.

Businesses that do not adequately store and monitor all of their inbound, outbound and internal email messages are increasingly at risk from costly audits, fines, lawsuits and governmental investigations. In addition, the skyrocketing costs of ediscovery and in-house storage solutions can raise the stakes against your business.

MX Logic Message Archiving, powered by MessageWatcher®, can easily and effectively help businesses to comply with electronic security regulations like the Sarbanes-Oxley Act, HIPAA, and the new Federal Rules of Civil Procedure (FRCP). The fully-managed service also helps to protect businesses from workplace compliance issues, including harassment, discrimination and illegal activity.

Two Packages to Choose From

  • MX Logic Archive Compliance Control includes email storage and retention, as well as MX Logic Archive Surveillance, for a comprehensive compliance solution.
  • MX Logic Storage Control is available for businesses that require a storage-only solution.

With MX Logic Message Archiving in place your business can:

  • Minimize the cost and risk associated with non-compliance, loss of proprietary information and inappropriate employee emails
  • Simplify email surveillance and archiving with a scalable, easy-to-use managed service solution
  • Boost your bottom line with an affordable alternative to in-house solutions that can drive up labor and IT costs related to compliance and email management

Benefits

  • Enables regulatory and workplace compliance
  • Minimizes costs and risks
  • Simplifies email archiving and surveillance
  • Enables enforcement of corporate email policies
  • Increases employee productivity
  • Safeguards business integrity

Technology

For many businesses – particularly public companies and those in healthcare, financial services, law and insurance – monitoring, storing and retrieving email messages is now as important as keeping their financial records in order.

With MX Logic Message Archiving, businesses gain control over the entire email network and can effectively manage their compliance efforts with a fully-managed service that is more cost-effective and efficient than cumbersome tape or CD backup solutions.

Regulatory and workplace compliance issues demand attention

Regulatory requirements, Court requests for e-discovery, the recently-enacted Federal Rules of Civil Procedure (FRCP) and industry standards are having a profound effect on how businesses manage electronic communications. Failing to adequately store and retrieve emails may expose these businesses and their officers to penalties, fines, and legal consequences such as destruction of evidence charges and adverse judgments.

  1. SEC 17a-3 and 17a-4 - Broker/Dealers must retain records for up to 7 years
  2. Gramm-Leach-Bliley Act - Companies must ensure security and confidentiality of customer data
  3. Health Insurance Portability and Accountability Act (HIPAA) - Healthcare and healthcare-related organizations must retain patient information for 6 years.
  4. Sarbanes-Oxley - Accounting firms that audit publicly traded companies must retain all related documents for 7 years

In addition, all businesses are at risk from issues workplace compliance issues like discrimination, harassment, and the loss or theft of proprietary information and intellectual property. Businesses with a proper surveillance and storage solution in place can adequately produce a paper trail in the event of a lawsuit.

Efficient email storage and retrieval

After filtering by the MX Logic® Email Defense Service to remove spam, viruses and other email threats, all valid emails are sent to the business. A copy of all inbound, outbound and internal email messages are then delivered to the Message Archiving system.

Through an easy-to-use Web interface, authorized users can view or filter e-mails using a set of search criteria, and search results are available online within seconds. When the required message is found, the original version - with all of its delivery information and attachments - can be viewed, printed or saved locally. The search function allows flexible search options such as retrieving emails across specific date ranges, using wildcard character search to look for specific words within subject lines, and looking for all emails from a specific domain (e.g., earthlink.net).

Unlike storage-only solutions, Message Archiving also provides a solution for managing the information flowing in and out of the organization via email. By scanning all inbound, outbound and internal email to identify sensitive or inappropriate content, the business can protect proprietary information and reduce the liability and risk associated with the delivery of inappropriate email content.


Cal. Civ. Code § 1798.102 - Do Not Sell My Personal Information